Office Manager
European Heat Pump Association > Office ManagerAs an office manager, you are the oil to the secretariat’s engine, managing the daily operations of the association and making sure everything runs smoothly. The ideal candidate is a versatile multitask person, capable of adapting fast and working autonomously.
The Role
As the Office Manager, you will be mainly responsible for
Finance:
- Budgeting
- Relations to accountant, treasurer and auditor
- Financial report of EU projects
- Invoicing, handling of receipts
HR:
- Coordinating the recruitment of colleagues from A to Z
- Onboarding of new employees
- Salary management and optimisation
IT:
- Development of the Extranet (with the developer)
- Manage the server, various mailbox creation and accounts
- Database management
- Manage all IT material and software’s
Other:
- Coordinate the administration aspect of membership applications
- All legal aspects linked to the Belgian framework
- Organizing the General Assembly
- Being the main contact point for all kind of requests
The Profile
- At least 3 years of solid work experience in a similar association in a similar position
- French/Dutch native with proficiency in English
- You know very well the Belgian legal framework for AISBL
- You have experience in the reporting of EU projects
- You know about accounting processes
- Excellent numerical skills
- Excellent knowledge of Excel
- You have managed IT projects before or have a strong interest in IT
- Experience with Exact online, Hubspot, Mailchimp, Office365, Canva, Eventbrite, Zoom
- Versatility, flexibility, thinking out of the box, structured mindset
- Working permit in Belgium
The Offer
You will have a great opportunity to :
- gain valuable experience in EU affairs on climate, energy and environmental themes
- develop your leadership in an entrepreneurial environment
- join a dynamic and international team in the capital of the European Union
- be offered a competitive salary with meal vouchers, phone, laptop, health insurance, bike lease, public transport fee and extra-legal holidays.
How to Apply
Please send your CV and cover letter in pdf named: name_CV and name_CL explaining why you would be a good fit for this position to the attention of: Ms. Maja De Noyette with “Office Manager” as subject (recruitment@ehpa.org). The interviews will take place on a rolling basis with the aim of starting the position on July 1.
About EHPA:
The European Heat Pump Association (EHPA) is a trade association representing the heat pump technology at a European level. Heat pumps are a unique renewable technology for heating and cooling. They can make a major contribution towards achieving Europe’s climate and energy challenges.
Are you interested in a traineeship with EHPA? Send your details to us, at info@ehpa.org